How should an RFP be amended?

An RFP, or Request for Proposal, should be amended using an addendum because this formal process ensures clarity and retains a record of changes made to the original document. An addendum provides an official means to communicate updates or changes to all potential bidders and ensures that all parties have access to the same information, which is crucial for maintaining fairness and transparency in the procurement process.

Using an addendum also helps to prevent misunderstandings that might arise from informal communication or verbal agreements. By issuing an addendum, it creates a legally binding document that outlines the specific changes, deadlines, or additional information being communicated, ensuring all stakeholders are aligned and aware of the modified requirements.

This formal method of amendment is critical for maintaining a structured approach throughout the bidding process, as it helps in keeping all bidders informed under the same conditions. This demonstrates adherence to the principles of integrity and equity in public procurement, which are fundamental to the selection process.